Jul 5, 202311 min read

Goods Receipt Process Configuration and Master Data in SAP EWM

Goods Receipt Process

Configure Availability Group for Put away

In this Customizing activity you define the availability groups of the warehouse, their relationship to the stock types and, optionally, to the storage types. In a warehouse linked to one plant and one storage location, you define one availability group, which represents the plant and storage location, and assign it to all stock types of the warehouse.
If you keep stock in the goods receipt zone separate from stock on final bins in terms of ATP availability, you define two availability groups, each representing one storage location. You assign each availability group to a set of stock types. In the goods receipt zone, you manage stock in stock types of one availability group. In final storage types, you manage stock in stock types of the other availability group. When you confirm put-away warehouse tasks, the system automatically posts the stock from the stock type of one availability group to the corresponding stock type of the other availability group.
If you keep stock in production supply areas separate from stock on final bins, you also define an availability group, a set of stock types, and a storage location for the production supply areas.

Prerequisites

In Customizing for the Logistics Inventory Management Engine (LIME), you have already defined stock types.

Dependencies

You assign availability groups to storage locations in Customizing for Extended Warehouse Management under Map Storage Locations from ERP System to EWM.
If the warehouse is linked to several storage locations, you can assign an availability group to the warehouse process type of a warehouse request in Customizing for Extended Warehouse Management under Define Warehouse Process Type. The system uses this availability group in an inbound process to determine the stock type of the stock on the goods movement bin of the warehouse request. Without this setting, the system determines the stock type from the availability group of storage location.

Activities

Under Define Availability Group, define an availability group for each storage location you want to link to the warehouse.
If you want to communicate the time of the goods receipt posting and the time of final put-away confirmation to Logistics Execution in a warehouse with several availability groups, assign date type IDRECDOCK to the availability group used in the goods receipt zone and assign date type IDAVAILFS to the availability group used in the final storage type.
Under Define Non-Location-Dependent Stock Type, create the following predefined, location-independent stock types corresponding to the stock types in Inventory Management:
- BB Blocked Stock
- FF Unrestricted-Use Stock
- QQ Stock in Quality Inspection
- RR Returns Blocked Stock (if you use this stock type in your warehouse)
Under Configure Stock Type, create a set of stock types for each availability group. Assign a location-independent stock type and an availability group to each stock type.
Under Assign Availability Group to Storage Type, assign an availability group to a storage type and specify whether the availability group is mandatory in the storage type.
This setting is only needed if you manage stock from several storage locations in your warehouse

Recommendations

SAP recommends the following:

In the final storage type, set the availability group to Mandatory.
In the storage type in which you post goods receipts for deliveries, do not set the availability group to Mandatory. This enables you to post goods receipts if the stock has a stock type that does not belong to the storage type.

The system performs an automatic posting change (for example, from F1 to F2) only if the following conditions are met:

The source and destination storage types have different availability groups.
The availability group is mandatory in the destination storage type.
The stock type in the source storage type does not belong to the availability group for the destination storage type.

Example

Warehouse W001 is linked to plant PL01 and storage location 0001. You define an availability group, PL01/0001. You create the following stock types:

F (unrestricted-use stock)
Q (stock in quality inspection)
B (blocked stock)

You assign all the stock types to the availability group.

Warehouse W001 is linked to plant PL01 and storage locations 0001 and 0002. You define availability groups PL01/0001 and PL01/002, and create the following stock types:

You assign stock types F1, Q3, and B5 to availability group PL01/0001.

You assign stock types F2, Q4 and B6 to availability group PL01/0002.

In addition, you assign availability group PL01/0002 to the final storage types and set it to mandatory to trigger the automatic posting change upon put-away confirmation

Inbound Delivery

Define Document Types for Inbound Delivery Process

In this Customizing activity, you define document types for the inbound delivery process.

You have the following options:

You change an existing document type.
You copy an existing document type and change it to suit your requirements.
You create a new document type.

SAP recommendation

To create the document types, you can activate the Business Configuration Set (BC Set) that you need for your business processes. Each BC Set contains documentation about its properties and suggestions on how to make additional adaptations to fulfill your requirements.

After you have activated the BC Set, you can copy or change the document type in any way that fits your business process. To optimize your Customizing, use the Customizing activity Check Customizing to check for technical inconsistencies or unfavorable combinations from the business perspective. For more information, see Check Customizing.

For an overview of the available BC Sets, see the List of BC Sets.

When you define your own document types, you should copy similar ones that have been defined by SAP and make the relevant changes.

When copying document types, the SAP system automatically creates a log with the copied data. You can use this log to check whether all copied data applies to your document type or whether it is necessary to make changes (screen Change Document Types -> Utilities -> Change Logs).

If you define your own document types, you should adjust the roles of the user ( Maintain Roles or transaction PFCG).

Prerequisites

You have defined number ranges for inbound deliveries for the definition of the individual combination of document types and document categories.

You have defined the following profiles:

SAP has defined system profiles for the standard processes in delivery processing. You cannot change them. If you have not assigned a specific profile to a document type or do not define your own profile, the settings from the system profile of the corresponding document type are used automatically.

If you want to pack the delivery according to a packing specification, use the Customizing activity Define a Determination Procedure to define a determination procedure for automatic packing.

If you are using unified package building and want to pack the delivery according to a unified package building rule, use the Customizing activity Define Unified Package Building Profile to define a unified package building profile for automatic packing.

When you copy a document type supplied by SAP, the system also copies all profiles.

Standard settings

We deliver the predefined document type INB for the document categories IDR (inbound delivery notification) and PDI (inbound delivery). We also deliver the corresponding profiles for this document category.

Activities

You must specify/check the following:

Document type

Specify an alphanumeric key (up to four figures) and a text description for a document type.

Document category

Choose a document category (inbound delivery notification or inbound delivery).

Number assignment (for inbound deliveries only)

Specify a number range for internal and external number assignment. To define a common number assignment for different document types, you must specify the same number range for each one. Additionally, you must have defined the number ranges for inbound deliveries.

Assign profiles

Assign the corresponding profiles to the combination of document types and document categories.

If necessary, specify the Determination Procedure for Automatic Packing for your combination of document type and document category. When EWM receives inbound deliveries from the enterprise resource planning system that don't contain handling units, the products can be packed automatically according to the packaging specification.
If necessary, specify the Unified Package Building Profile for your combination of document type and document category. When EWM receives inbound deliveries from the enterprise resource planning system that don't contain handling units, the products can be packed automatically according to a unified package building rule.
In the Process Management and Control area, the system displays the field contents of the process profile. If you do not specify a process profile, the system displays the default settings here.

If you only need to make minor changes to the existing document types, change them accordingly.

Minor changes include a change in the short description, or a different number range. If you need to make more extensive changes, copy the existing document types or create new ones

Define Item Types for Inbound Delivery Process

In this IMG activity, you define item types for the inbound delivery process.

You have the following options:

You change an existing item type.
You copy an existing item type and change it to suit your requirements.
You create a new item type.

SAP recommendation

To create the item types, you can activate the Business Configuration Set (BC Set) that you need for your business processes. Each BC Set contains documentation about its properties and suggestions on how to make additional adaptations to fulfill your requirements.

After you have activated the BC Set, you can copy or change the item type in any way that fits your business process. To optimize your Customizing, use the Customizing activity Check Customizing to check for technical inconsistencies or unfavorable combinations from the business perspective. For more information, see Check Customizing.

For an overview of the available BC Sets, see the List of BC Sets.

When you define your own item types, you should copy similar ones that have been defined by SAP and make the relevant changes.

When copying item types, the SAP system automatically creates a log with the copied data. You can use this log to check whether all copied data applies to your item type or whether it is necessary to make changes (screen Change Item Types -> Utilities -> Change Logs).

If you define your own item types, you should adjust the roles of the user ( Maintain Roles or transaction PFCG).

Prerequisites

You have defined the following profiles:

SAP has defined system profiles for the standard processes in delivery processing. You cannot change them. If you have not assigned a specific profile to an item type or do not define your own profile, the settings from the system profile of the corresponding item type are used automatically.

Standard settings

We deliver a range of predefined item types and the corresponding profiles for these item types.

Activities

You must make/check the following settings for the definition of a delivery item:

Item type with a description

Specify an alphanumeric key (up to four figures) and a text description for the item type.

Item category

Choose an item category (for example, product).

Document category

You use the document category to assign an item type to the inbound delivery process.

Specify a three-figure alphanumeric key.

Assign profiles

Assign the corresponding profiles to the item type.

If necessary, determine whether a serial number requirement exists for the item type when using a serial number requirement for document items. To do so, set the Serialization indicator. This indicator is relevant for a document-related serialization. For more information about serial number profiles, see the documentation of IMG activity Define Warehouse Number-Independent Serial Number Profiles and Define Warehouse Number-Dependent Serial Number Profiles.
If necessary, set the Doc. Batch indicator.

If you only need to make minor changes to the existing item types, change them accordingly.

Define Document Type Determination for Inbound Delivery Process

In this IMG activity, you can specify the inbound values from which a document type can be derived. When a document is created, the system uses the these settings to automatically determine the corresponding document type.

Define Allowed Item Types in Inbound Delivery Process

In this IMG activity, you define the assignment of your item types to the individual document types so that you can use them in your process.

Define Item Type Determination for Inbound Delivery Process

In this IMG activity, you can specify the inbound values from which an item type is to be derived. The system uses these settings to determine the item types automatically.

Batch Management and Remaining Shelf Life Check in the Inbound Delivery

In this Customizing activity, you can control batch management in the inbound delivery. You can determine how Extended Warehouse Management (EWM) is to react when an inbound delivery comes into the warehouse with a batch. You determine this system response depending on the following:

Document category
Warehouse number
Item type
Document type

Map Document Types from ERP System to EWM

In this IMG activity, you map the document types from the Enterprise Resource Planning system (ERP system) to the document types for the warehouse request.

This enables the following:

Matching of the keys for ERP document types with the keys for the document types for the warehouse request
Assignment of an ERP document type to various document types for the warehouse request (for example, in order to have more differentiated control over your processes in the warehouse)
Assignment of more than one ERP document type to a document type for the warehouse request

Mapping of document types is possible from the ERP system to Extended Warehouse Management (EWM), and also in the other direction.

Map Item Types from ERP System to EWM

In this IMG activity, you map the item types from the Enterprise Resource Planning system (ERP) system to the item types for the warehouse request.

This enables the following:

Matching of keys for ERP item types to the keys for item types for the warehouse order
Assignment of an ERP item type to various item types for the warehouse order (for example, in order to control process in your warehouse in a more differentiated manner)
Assignment of more than one ERP item type to an item type for the warehouse request

Mapping of item types is possible from the ERP system to Extended Warehouse Management (EWM), as well as in the other direction

Map Date Types from ERP System to EWM

In this IMG activity, you map the date/time types from the Enterprise Resource Planning system (ERP system) to the date/time types in the warehouse request.

You can map date/time types from the ERP system to Extended Warehouse Management (EWM), and from EWM to the ERP system.

You must enter a document type and an item type. This controls whether the date/time is stored as header date/time or as an item date/time (see the Activities section).

The warehouse request differentiates between:

Start and end date/time
Planned and actual date/time

This means that both planned and actual start and end dates/times can be stored in the warehouse request.

When a delivery is received in the EWM system, the date/time types from the ERP system can be mapped to the start and/or end dates/times in the warehouse request. The start and/or end dates/times are then automatically stored as planned dates/times.

If you have defined that a confirmation be sent for start and/or end dates/times, these are confirmed to the ERP system when the confirmation occurs. The confirmation of dates/times occurs at the same time as the goods receipt or goods issue is reported to the ERP system.

Control Message Processing Dependent on Recipient

In this Customizing activity, you define the parameters, independent of the receiving system, for sending messages from Extended Warehouse Management (EWM) to your enterprise management system, for example, SAP S/4HANA or SAP ERP, such as sending handling unit data from EWM to your enterprise management system.

Define Account Assignment Category and Allow in Warehouse Number

In this IMG activity, you can define account assignment categories, and allow them in particular warehouse numbers.

If you want to work with the standard account assignment categories, you only have to define the warehouse numbers the account assignment categories are allowed in, in the IMG activity.

The system uses the setting of the allowed account assignment categories in a warehouse number to determine which account assignments can be created or displayed in outbound delivery orders in EWM.

If you want to create your own account assignment categories, note the following:

You must never use a standard SAP field for the technical component name of the account assignment object or account assignment sub object, as your account assignment categories may become invalid during an upgrade. You must also pay attention to the help documentation for each of the fields.

Standard settings

SAP delivers the following account assignment categories as standard:

'10' Cost center
'11' Order
'12' Project

Map Storage Locations from ERP System to EWM

In this Customizing activity, you map storage locations onto the warehouse numbers in Extended Warehouse Management (EWM) and assign an availability group to each storage location.

Define Warehouse Process Type

In this Customizing activity, you make the settings for the warehouse process type. You assign various process types to your processes in the warehouse.

The warehouse process type provides the information required by SAP Extended Warehouse Management (SAP EWM) for put-away, stock removals, or internal stock transfers and stock postings.

Determine Warehouse Process Type

In this Customizing activity, you the configure automatic determination of the warehouse process type.

When Extended Warehouse Management (EWM) creates a warehouse request, it automatically determines the warehouse process type.

If you are using the embedded EWM in SAP S/4HANA, the system also determines a warehouse process type for special processes, such as for goods receipt with synchronous goods movement in Inventory Management and EWM.